Studies show that disorganized email is the greatest work distraction. As well, your Google storage impacts our organization as a whole.
Storage limits (includes Gmail, Drive & Photos added together):
- Staff: 20Gb
- Students K-2nd: 2Gb
- Students 3rd-8th: 5Gb
- Students 9th-12th: 10Gb
View your storage usage
Go to your Gmail inbox then scroll to the bottom of the window.
- 1 MB = ~1 Million Bytes
- 1 GB = 1024 MB
- 1 TB = 1024 GB
Attachments are the biggest storage-buster in your email. Deleting those will make a quick and immediate impact on your storage usage.
Sort emails for large attachments
Click on advanced icon at the right of the search bar at the top of your email window.
If you want all emails with attachments for all dates, just click the attachment box and leave the other settings as is, however you have a lot of choices for a detailed search.
In this example, we'll search for only emails with attachments and within 1 year of 1-1-2020. This will include mails a year before and a year after that date. The "date within" parameter is has several options in the dropdown menu.
Once you have your options set, click Search.
Now browse the emails that pop up to decide if you want to keep them or if they can be deleted.
If you want to delete them all, click on the box at the top of the list of emails.
If there are more than what will show on a single screen, you'll have the option to Select all messages that match this search. Sometimes it will show you the number of emails selected but sometimes not. Click on that link then click the trash can to delete.
Once you delete the emails, be sure to empty the trash for immediate results!